Invoicing and payments

Get paid on every invoice

Scaalr treats getting paid as part of the invoice, not a separate chase. You create the invoice; Scaalr emails it with a Pay Now link, takes the card payment on a page the payer opens without an account, lands the money in your own Stripe account, and posts the books. You decide what to bill. Scaalr carries it to paid.

How it works Key questions

No added platform fees

Payments flow to your own connected Stripe account. Scaalr adds no markup; standard card processing is all you pay.

No login for the payer

Every invoice gets a secure link. Residents, owners, and contractors open it, see the invoice, and pay on the same page.

Books that post themselves

A successful payment writes its own balanced journal entry, marks the invoice paid, and sends the receipt.

How it works

From invoice to money in your account

One flow covers a damage charge to a resident, a repair bill to an owner, and a contractor's invoice. Here is what runs, and where you stay in charge.

Read the invoicing guide

Step 1

Create the invoice

Address it to a resident, an owner, or a contractor; the name and address fill themselves. Line items, an optional discount, and tax rates with labels localized to your country, numbered in sequence, on your letterhead.

Step 2

Send it with a Pay Now link

Scaalr emails the branded invoice PDF with a unique secure payment link. One invoice, one link, and a record of what went out and when.

Step 3

The payer opens it, no account needed

The link opens a page that shows the invoice, the amount paid so far, and the balance due, with the PDF a click away. Nobody creates a login to pay you.

Step 4

Card or Apple Pay

Payment runs on Stripe's embedded payment element, with Apple Pay and Stripe Link where available. Card details live with Stripe, not with Scaalr, and a double-charge guard stands between an impatient click and a second payment.

Step 5

The money is yours, directly

A guided onboarding connects your own Stripe account once; from then on payments settle to your bank through it. Scaalr adds no platform fees and takes no cut of a payment.

Step 6

The books post themselves

The moment a payment succeeds, Scaalr writes the balanced journal entry, marks the invoice paid with the Stripe reference on file, emails the payer a receipt, and tells your team. A rent invoice is linked to the matching open rent charge where possible.

Rent and receivables

Where rent fits in

Rent billing runs on its own rails: Scaalr generates the next rent charge for every active lease on its due date, every night, and books it. Staff record a payment against a charge in one click, whether it arrived as cash, check, bank transfer, or e-Transfer, with partial payments and late fees captured as their own booked lines. When rent goes unpaid, overdue notices email themselves: a branded reminder goes to every resident on a charge more than three days past due, throttled so nobody is nagged twice in the same breath, with per-lease reminder schedules on top. And when you want a resident to pay by card, the invoice flow above does it: send the rent as an invoice with a Pay Now link, and the payment ties back to the open rent charge.

Key questions

What operators ask before turning it on

Who can I invoice in Scaalr?

Residents, owners, and contractors. An invoice carries line items, an optional percentage discount, and tax rates with labels localized to your country, and it can record money owed to you or a bill you owe, such as a contractor's.

Does the payer need an account to pay an invoice?

No. Every invoice gets a unique secure link. The payer opens it without logging in, sees the invoice, downloads the PDF, and pays on the same page.

Which payment methods does Scaalr support?

Online payment is by card on the invoice's Pay Now page, with Apple Pay and Stripe Link available where supported. Payments your office receives outside the link, such as cash, check, bank transfer, or e-Transfer, are recorded by staff in one click and booked the same way.

What does Scaalr charge on payments?

Nothing on top. Payments go to your own connected Stripe account, and Scaalr adds no platform fees and no markup. Standard Stripe card-processing fees still apply and are yours, as they would be with any processor.

Can tenants pay rent by card?

Yes, through an invoice. Send the rent as an invoice with a Pay Now link and the resident pays it by card or Apple Pay on the no-login page; the payment is linked to the matching open rent charge where possible. Scaalr does not offer autopay or bank-debit collection today, and staff record any payment that arrives outside the link in one click.

How do refunds work?

Refunds are issued in Stripe. Scaalr picks the refund up and keeps the invoice and the books in sync with what actually happened.

Which plan includes invoicing and online payments?

Growth and up. Growth is $99 a month for the first 50 units, then $1.49 per additional unit, and invoice emailing with online card payment is included at that price.

The operator's playbook, from the owner repair bill to the damage charge that sticks, is Invoicing for Property Management: Residents, Owners, and Contractors. The bookkeeping this feeds is covered in Property Management Accounting: The Complete Operational Guide, and the shorter argument for books that write themselves lives in Month-End Is a Transcription Job.

Put one building on it first

$99 covers your first 50 units, Alex included. Cancel anytime.

See pricing